|
Gloucestershire
Archery Society
Constitution
I GENERAL PROVISIONS
Clause 1: Name
The name of the Society shall be the Gloucestershire
Archery Society (hereafter referred to as "the
Society").
Clause 2: Aims and Objects
| 2.1 |
The aims and objects
of the Society shall be the promotion and encouragement
of the sport of Archery in its various forms,
other than bowhunting, in accordance with the
Rules of the Grand National Archery Society. |
| 2.2 |
The Society shall be
the governing body of archery in the County of
Gloucestershire, the district of South Gloucestershire
and the City and County of Bristol, or such other
local government areas as shall from time to time
be determined by the Society in consultation with
the Grand National Archery Society and the Grand
Western Archery Society (such geographical area
being hereafter referred to as "the County"). |
Clause 3: Affiliated Clubs and Members
| 3.1 |
Any archery club (hereafter
"Affiliated Club") which has the same
objects as the Society and which is situated within
the boundaries of the County shall be eligible
for affiliation to the Society. Affiliated Clubs
shall not include in their rules any provisions
which conflict with those of the Society. |
| 3.2 |
Membership of the Society
shall also be open to all archers within the County,
as detailed in Clauses 10 to 15 below. All Members
of the Society shall accept, without reserve,
the jurisdiction of the Society and shall comply
with such condition, rules and decisions as may
be determined from time to time by the Society. |
Clause 4: Rules of Shooting
The Rules of Shooting as prescribed from time to time
by the Grand National Archery Society shall be accepted
as the Rules of Shooting of the Society.
Clause 5: Championships
The Society shall hold County Championship Meetings,
and such other Archery Meetings, as the Management
Committee may decide.
Clause 6: Postal Address
The postal address of the Society shall be that of
the Honorary Secretary for the time being or such
other address as may be decided by the Management
Committee from time to time.
Clause 7: Funds and Property
| 7.1 |
The funds and property
of the Society shall be vested in the Chairman
of the Management Committee, the Honorary Secretary
and the Honorary Treasurer for the time being
as Trustees of the Society. |
| 7.2 |
All monies received
on behalf of the Society shall remain the property
of the Society and there shall be no distribution
of such funds among members. |
| 7.3 |
All trophies of the
Society shall remain the undisputed property of
the Society and may not be disposed of in any
way without the consent of the Trustees. |
| 7.4 |
No member of the Society
shall commit the Society to any expense without
the express authority of the Trustees. The Officers
and Specialist Officers of the Society shall be
reimbursed for any expenses incurred by them on
the Society's business. Such expenses must be
adequately accounted for to the Honorary Treasurer. |
| 7.5 |
If upon the winding
up of the Society there remain after the payment
of all debts and liabilities any funds or properties
whatsoever, they shall not be distributed among
the members of the Society, but shall, following
consultation with the Grand National Archery Society
and the Grand Western Archery Society (or their
respective successors), be transferred to some
other organisation having similar aims and objects
to those of the Society. |
| 7.6 |
The financial year
of the Society shall be from 1 October to 30 September. |
Clause 8: Audit of Accounts
The Accounts of the Society shall be audited annually
and submitted to the Annual General Meeting for approval.
Clause 9: Amendment of the Constitution
| 9.1 |
Changes to this Constitution
may be made only by a General Meeting of the Society
convened in accordance with Clauses 28 or 32 hereof. |
| 9.2 |
A proposal to amend
the Constitution may be put either by the Management
Committee or by any two or more Affiliated Clubs. |
| 9.3 |
Any such proposal (other
than one put by the Management Committee) shall
notified in writing to the Honorary Secretary
no later than four weeks before the date of such
General Meeting for inclusion in the Agenda. Any
such changes duly approved shall be in force as
from the date of such meeting. |
| 9.4 |
The Constitution of
the Society shall not be amended except by a majority
of two-thirds of those present and voting at a
General Meeting summoned for that purpose. |
II MEMBERSHIP
Clause 10: Categories of Membership
| 10.1 |
The Society shall recognise
the following classes of membership: |
| |
(a) Senior Associated
Member;
(b) Junior Associated Member;
(c) Individual Member;
(d) Junior Club;
(e) School Club;
(f) University Club;
(g) Honorary Member. |
| 10.2 |
The fees for categories
(b) to (f) inclusive shall be calculated in the
following manner: Junior Associated Member - half
the Senior Associated Member fee; Individual Member
- the same as the Senior Associated Member fee;
Junior Club - one and one half times the Senior
Associated Member fee; School Clubs - two thirds
of the Senior Associated Member fee; and University
Club - one and two thirds times the Senior Associated
Member fee. Where these other fees involve a fraction
of a pound, they will be rounded up to the nearest
25 pence. |
Clause 11: Senior Associated Members
Any person aged 18 or over who is a member of an Affiliated
Club shall be eligible to become a Senior Associated
Member of the Society by payment of the prescribed
subscription through the Affiliated Club.
Clause 12: Junior Associated Members
Any person under the age of 18 who is a member of
an Affiliated Club shall be eligible to become a Junior
Associated Member of the Society by payment of the
prescribed subscription through the Affiliated Club.
Clause 13: Individual Members
Any archer shall be eligible to apply to the Society
to be an Individual Member. Upon the acceptance of
such application, the archer in question shall pay
the prescribed subscription direct to the Honorary
Treasurer.
Clause 14: Junior, School and University Clubs
Any Junior Club (as defined by the rules of the Grand
National Archery Society for the time being), any
School Club (as defined by the rules of the Association
for Archery in Schools for the time being) and any
University Club (as defined by the rules of the Grand
National Archery Society for the time being) shall
be eligible to become an Affiliated Club upon payment
of the prescribed subscription to the Society.
Clause 15: Honorary Members
Any person whom the Society may with to honour may
at an Annual General Meeting be elected as an Honorary
Member of the Society for a period or for life.
Clause 16: Disciplinary Action
The Management Committee of the Society shall be responsible
for disciplinary matters and shall have the power
to suspend or terminate the membership of any Member
of the Society for good cause. To this end, the Management
Committee of the Society shall maintain a disciplinary
procedure which shall be notified in writing to each
Affiliated Club. All actions to suspend or terminate
membership shall comply with the current disciplinary
procedure.
Clause 17: Eligibility for Titles
Any archer for whom the appropriate fees have not
been paid to the Society shall not be eligible to
shoot for any of the Society's trophies or titles
which are confined to the Society's members, or to
be included in any team or teams selected to represent
the Society.
Clause 18: Subscriptions
| 18.1 |
The annual fees for
membership of the Society shall be as determined
from time to time by the Management Committee
and approved by Members at a General Meeting.
Notification of an intention to alter such subscriptions
shall be given to Members in accordance with Clause
28. |
| 18.2 |
All subscriptions shall
become due on the date stipulated by the Management
Committee. No person shall be deemed to be a member
of the Society unless such fees have been paid
to the Society within one calendar month of the
due date. |
| 18.3 |
The duration of a first
subscription for a new Senior or Junior Associated
member and for members of newly formed clubs shall
be governed by the rules of the Grand National
Archery Society in force at the time. |
| 18.4 |
All Members of the
Society must be affiliated to the Grand National
Archery Society and the Grand Western Archery
Society, or other appropriate regional body, as
the case may be, through the Society. |
Clause 19: Representation
| 19.1 |
The Management Committee
shall determine whether a team will enter a shoot
as representatives of the Society and shall appoint
a Team Manager who will be responsible for the
management of the team at that shoot. All members
of the Society shall be eligible for selection
for each and every shoot involving representation
of the County. |
| 19.2 |
The selection of any
such team or teams shall be made by a sub-committee
comprising:
The Chairman
The Honorary Secretary
The County Coaching Organiser
The County Records Officer
The Team Manager. |
III MANAGEMENT
Clause 20: Management
The management of the Society shall be vested in a
Management Committee comprising Chairman, Honorary
Secretary, and Honorary Treasurer (hereafter "the
Officers"), together with Specialist Officers
(as defined in Clause 22), Honorary Appointments (as
defined in Clause 25) and one representative of each
Affiliated Club.
Clause 21: Election of Officers
| 21.1 |
The Chairman, Honorary
Secretary and Honorary Treasurer shall be elected
at the Annual General Meeting. |
| 21.2 |
Nominations for Chairman,
Honorary Secretary and Honorary Treasurer shall
be submitted to the Honorary Secretary in writing
at least seven days prior to the date of the meeting,
with the nominee's signature of acceptance. The
proposer and seconder shall not be members of
the same Affiliated Club. |
| 21.3 |
Where no nominations
have been received in writing, the Chairman of
the meeting shall have the power to accept nominations
from the floor. Persons so nominated shall be
present at the meeting to signify their consent
to nomination. |
Clause 22: Specialist Officers
The Management Committee shall establish the posts
of such Specialist Officers as from time to time it
deems fit. Specialist Officers may include, but not
be limited to:
Tournament Secretary;
County Coaching Organiser;
Records Officer;
Equipment Officer;
Auditors.
Clause 23: Election of Specialist Officers
Specialist Officers (with the exception of the County
Coaching Organiser) shall be elected at the Annual
General Meeting. Nominations may be in writing with
the written consent of the nominee or may be accepted
from the floor of the Annual General Meeting, in which
case the nominee must be present to signify consent.
In the case of the County Coaching Organiser, such
person shall be elected by the annual meeting of coaches
in the Society, the appointment being confirmed by
the Annual General Meeting.
Clause 24: Casual Vacancies and Co-options
| 24.1 |
The Management Committee
shall have the power to fill a casual vacancy
among the Officers and Specialist Officers. |
| 24.2 |
The Management Committee
shall have the power to co-opt such additional
members as it may deem fit, but such co-opted
members shall not have the right to vote. |
| 24.3 |
In the event of the
Chairman not being present at any meeting of the
Management Committee, those present may appoint
one of their number to chair that particular meeting. |
Clause 25: Honorary Appointments
| 25.1 |
The members of the
Society in a General Meeting shall have the power
to appoint a Lady Paramount to preside over championship
meetings. |
| 25.2 |
The members of the
Society in a General Meeting shall have power
to elect a President and two Vice Presidents,
one Lady and one Gentleman. |
Clause 26: Executive Committee
In case of any decision being required to be taken
before the date of the next meeting of the Management
Committee, the Chairman, Honorary Secretary and Honorary
Treasurer shall have full powers to act on behalf
of the Management Committee, consulting wherever possible
with other members of that Committee. Such action
must be reported to the next meeting of the Management
Committee.
IV MEETINGS
Clause 27: Frequency of Meetings
| 27.1 |
The Annual General
Meeting of the Society shall be held before 30th
November each year at a place to be determined
by the Management Committee. |
| 27.2 |
Meetings of the Management
Committee shall be held as often as may be necessary
to conduct the affairs of the Society. |
Clause 28:Notice of Meetings
| 28.1 |
At least fourteen days'
written notice of the Annual General Meeting shall
be given to Officers, Specialist Officers and
Affiliated Clubs. The responsibility for informing
Senior and Junior Associated members shall devolve
onto the Secretaries of Affiliated Clubs. |
| 28.2 |
At least seven days'
written notice shall be given to Officers, Specialist
Officers and Affiliated Clubs for each meeting
of the Management Committee. |
Clause 29: Quorum
| 29.1 |
The quorum at the Annual
General Meeting shall consist of representatives
from four Affiliated Clubs. The Officers of the
Society shall not be deemed to represent any club
for this purpose. |
| 29.2 |
The quorum at meetings
of the Management Committee shall consist of representatives
from four Affiliated Clubs. |
Clause 30: Voting Entitlement
| 30.1 |
Each member of the
Management Committee shall have one vote. In the
event of a tie, the Chairman shall have a casting
vote. The Chairman shall have the power to leave
a proposal on the table for future consideration. |
| 30.2 |
At the Annual General
Meeting every member of the Society present at
the meeting shall be entitled to vote. In the
event of a tie, the Chairman shall have a casting
vote. |
Clause 31: Business of the AGM
The business of the Annual General Meeting shall include
acceptance of the minutes, receipt of reports from
the Officers and Specialist Officers, presentation
of the accounts, election of Officers and Specialist
Officers, and the making of Honorary Appointments.
Clause 32: Extraordinary General Meetings
| 32.1 |
The Management Committee
may summon an Extraordinary General Meeting at
any time. |
| 32.2 |
Two or more clubs may
demand an Extraordinary General Meeting by giving
two weeks' notice in writing to the Honorary Secretary.
Such a demand shall state the reason for calling
the Extraordinary General Meeting. The stated
reason shall constitute the sole business of the
meeting. |
| 32.3 |
Notice of and quorum
at any Extraordinary General Meeting shall be
the same as required for Annual General Meetings. |
Agreed by the members in General Meeting,
23 NOVEMBER 2003.
|
